INFORMATION TO DATA SUBJECT

“Data controller” means any natural or legal person, body, association or other entity that is competent, even jointly with another data controller, to determine the purposes for which and the manner in which any personal data are, or are to be, processed, including security matters.
Data controller is SOFIAMAR S.R.L., Via Paleocapa, 6 – 20121 Milano Italy. E-mail [email protected] .

“Data processor” means any natural or legal person, public administration, body, association or other agency which processes the data on behalf of the data controller. Data processor is SOFIAMAR S.R.L., Via Paleocapa, 6 – 20121 Milano, e-mail: [email protected]. For a complete list of data processors, please write an email to [email protected].

“Persons in charge of the processing” means the natural persons which carry out processing operations. They have been authorized by the data controller or processor.

“Data subject” means any natural person that is the subject of the personal data (hereinafter “You”, “Data Subject/s”).

Newsletter and Voting Online

In order to receive the Fashion Film Festival Milano’s newsletter (hereafter “Newsletter”), Data Subjects must first complete the registration through the website www.fashionfilmfestivalmilano.com/ (hereafter “FFFM”) or the Fashion Film Festival Milano’s Facebook profile, available at https://www.facebook.com/fffmilano?fref=ts (hereinafter “FFFM Facebook”).

The Newsletter subscription is completely voluntary and Data Subject therefore has a choice whether or not to disclose his/her information.

If Data Subject subscribe the Newsletter, he/she will have to provide with: his/her name and surname; his/her nickname; his/her personal and valid E-mail address.

If Data Subject indicates preferences and evaluations through FFFM or FFFM Facebook, he/she will have to provide with: his/her name and surname; his/her nickname; his/her personal and valid E-mail address.

We use the Data processor service provider to supply the Newsletter and collecting evaluations. The Data processor service provider is prohibited from using our Data Subjects’ personally identifiable information for any other purpose. We will not share the personally identifiable information you provide through the Newsletter’s subscription and/or Facebook login or survey with other third parties unless we give you prior notice and choice.

Unsubscribing the Newsletter, please send an e-mail to [email protected] with object “unsubscribe newsletter”.

Web browsing information

Log Files: The software procedures – aimed at FFFM’s functioning – acquire some data, during their operation, whose transmission is implicit in the use of Internet communication protocols.

FFFM gathers certain information automatically and store it in log files. This information includes Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.

This information, which does not identify individual Data Subjects, will be used to administer the site, to track Data Subjects’ movements around the site and with the purpose of verifying the correct functioning of this website.

This automatically-collected data will not be automatically connected to personally identifiable information.

Cookies: While visiting FFFM, information on the hard drive of your device may be stored, in the form of cookies.

A cookie is a small text file that is stored on your computer for record-keeping purposes. FFFM uses cookies. We do not link the information we store in cookies to any personally identifiable information you submit while on our site.

There are two kind of sessions: ID cookies and persistent cookies. FFFM uses session cookies to make easier for you to navigate our site. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time. We do not set a persistent cookie to store your password, so you do not have to enter it more than once.

We do not use cookies with the purposes of profiling. We do not provide any personal information to third parties.

You can remove persistent cookies by following directions provided in your Internet browser’s “help” file.

If you reject cookies, you may still use our site, but your ability to use certain services or features on the FFFM’s website will not be guaranteed.

You can follow these instructions in order to disable cookies, relating to the most used browsers: Mozilla Firefox, Microsoft Internet Explorer and Google Chrome

Data Processing

The data will be processed through digital devices and papers, with systems predisposed to safeguard Data Subjects security and privacy.

Processed personal data shall be preserved and controlled in order to reduce, through security measures – organizational, physical and logical ones – the risk of their destruction or loss, whether by accident or not, or of unauthorized access to the data or of processing operations that are either unlawful or inconsistent with the purposes for which the data have been collected.

We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it.  No method of transmission over the Internet, or method of electronic storage, is 100% secure, however.  Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Information Sharing and Disclosure

Data Subjects data shall be communicated to:

• the organization and managers of the events cared by FFFM, as persons in charge of the processing, that have been authorized by the data controller or processor to carry out processing operations;

• SOFIAMAR S.R.L., as Data Processor, that processes personal data on the controller’s behalf, as the owner of the server.

The Data controller will not disseminate in the web your personal data.

The personal data could be transferred both inside and outside the European Union, in Countries that offer a high level of protection of personal data.

Mandatory or Facultative Consent

Data Subjects must consent to the processing of his/her personal data – as described herein – to subscribe the Newsletter and to indicate preferences and evaluations. Without the consent, Data Subjects cannot receive it.

Your consent related to the processing by cookies and navigation data of your personal data – as described herein – is entirely facultative and shall be given under your discretional choice. However, if you decide to disable any cookies we place on your device, you may not be able to use certain services or features of the website.

Access to Personally Identifiable Information

A Data Subject has the right to obtain confirmation whether or not his/her personal data exist in the Data processor’s or Data controller’s database, regardless if they have been already recorded or not.

Data Subject also has the right to receive a communication of such data in an intelligible form.

A Data Subject has the right to be informed:

a) about the source of the personal data;

b) about the purposes and methods of the processing;

c) about the logic applied to the processing, if the latter is carried out with the help of electronic devices;

d) about the identification data concerning Data controller, Data processors and the designated representative;

e) about the entities or categories of entity to whom or which the personal data may be communicated and who or which may get to know such data in their capacity as designated representative(s) in a State’s territory, or as data processor(s) or person(s) in charge of the processing.

A Data Subject has the right to obtain:

a) the updating, rectification or, where interested therein, integration of the data;

b) the erasure, anonymization or blocking of data that have been processed unlawfully, including data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed;

c) the certification to the effect that the operations as per letters a) and b) have been notified, as also related to their contents, to the entities to whom or which the data were communicated or disseminated, unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected.

A Data Subject shall have the right to object, in whole or in part:

a) on legitimate grounds, to the processing of personal data concerning him/her, even though they are relevant to the purpose of the collection;

b) to the processing of personal data concerning him/her, where it is carried out for the purpose of sending advertising materials or direct selling or else for the performance of market or commercial communication surveys.

The above mentioned rights may be exercised by issuing a request to the Data processor or by sending an e-mail to the following address: [email protected].

Contact Us

If you have any questions or suggestions regarding our privacy policy, please contact us at: [email protected].

FASHION FILM FESTIVAL MILANO 2018

Terms and conditions of the Contest of Fashion Film Festival Milano 2018

The present Contest is organized by Sofiamar S.r.l., VAT n. 08622530965, with registered office in Via Paleocapa 6, 20121 Milan, Italy, and the Fashion Film Festival Milano’s Organization.

 

1. Registration

1.1 The Contest is open to any natural person who has reached the age of majority according to the jurisdiction of his/her own Country of origin and to the Italian laws at the moment of the signature of the present form.

1.2 The Contest is also open to any legal person and to any Italian and international recognized organization.

1.3 The subjects involved in the arrangement and organization of Fashion Film Festival Milano are not allowed to participate to the Contest.

1.4 By submitting the application for participation through the form available at http://www.fffmilano.com/submission/, the participant agrees with the present Terms and conditions.

 

2. Duration

2.1 Entries to the Contest are allowed by February 15, 2018 until the midnight of May 15, 2018 (GMT+1).

 

3. Theme

3.1 The films in competition will be inspired by the following theme: FASHION.

 

4. How to enter

4.1 The participant shall fill in and submit the online form available at http://www.fffmilano.com/submission/ within May 15, 2018. After submitting the form, a confirmation email, which summarizes the data provided, will be sent at the email address provided during the registration. The participant will prove the safe receipt and acceptance of the mentioned email as specified in the same communication.

4.2 Every participant can compete with all the films he/she wants, without numerical limit.

4.3 The film may be made available within a freely accessible webspace or through a private link, providing the corresponding login credentials. The registration form may specify the URL where the film is available, in accordance to the nature of the web platform selected by the participant for the transmission of the same work. The file size of the film can not exceed 100 Mb and technical requirements are the following:

File format: Avi, Quicktime, Mpg4.

4.4 The participant must also provide at least three frames, in 1280×720 pxl format, for each film presented in the Contest.

4.5 The film and the frames under point 4.4 may be available in the selected platform for all the duration of the Contest until the announcement of all the winners of the same.

4.6 Sofiamar S.r.l. and the Fashion Film Festival Milano organization reserve the right to declare the registrations closed prematurely, by notice given through its own website available at www.fffmilano.com and www.fashionfilmfestivalmilano.com.

4.7 The registration requests which are not complete with all the mandatory information, the required documents and the material requested will not be considered and will be rejected immediately.

4.8 Moreover, the participant could provide further material, as described below (hereinafter the “Extra Content”), aimed at representing the stages of production of the film and allowing Sofiamar S.r.l. and the Fashion Film Festival Milano organization to ensure visibility to the film in any form or by any means:

– videos dedicated to the activities and phases of production of the submitted film (making of) and the extract of the same film made by the participant (director’s cut);

– extracts of the film that could be uploaded on Instagram with a maximum duration of 15 and/or 60 seconds (Instagram version).

 

 

5. Nominations

5.1 The films in competition, properly received by Sofiamar S.r.l. and the Fashion Film Festival Milano organization, will be previously judged by the artistic committee of Fashion Film Festival Milano.

5.2 The participants, holders on all rights on the films which pass the preliminary selection, will receive an email at the address provided during the registration, within June 15, 2018, requiring to grant the licenses necessary to the use of their own films, as they have been admitted to the following phase of the Contest, under penalty of exclusion from the thereof pursuant to point 4.7. The participants may grant an appropriate and independent license for each film admitted to the second selection of the Contest.

5.3 The selected films may be provided to Sofiamar S.r.l. and Fashion Film Festival Milano organization with characteristics suited to streaming, such as:

1. Quicktime – H.264 PAL / Size: 1920 x 1080 (or 1280 x 720 whether more compatible with the film);
2. Quicktime – Apple Pro Res PAL / Size: 1920 x 1080 (or 1280 x 720 whether more compatible with the film).

 

5.4 Only the participants who license and grant any use of their own films to Sofiamar S.r.l. and the Fashion Film Festival Milano organization, in accordance to the requested conditions and within June 23, 2018 will be admitted to the following phase of the Contest and their works could be projected during the Edition 2018 of the Fashion Film Festival Milano.

5.5 In the same following phase, the films in competition, suitable for streaming, which passed the preliminary selection of the artistic committee, whose rights holders granted the necessary licenses in favour of Sofiamar S.r.l. and Fashion Film Festival Milano organization, together with the relative frame, will take part to the following phase of the selection. This selection phase will be composed of an evaluation by the commission appointed by the Fashion Film Festival Milano organization, which will end within July 27, 2018 and will award the prizes in the different categories, and an evaluation of the Internet users, to be made through a dedicated voting form available on the website available at www.fffmilano.com and www.fashionfilmfestivalmilano.com, which will be made only within the terms that will be indicated on the aforesaid website, in order to guarantee the right holders on the unpublished works involved in the Contest.

5.6 The winners selected by the commission will be announced during the closing night of Fashion Film Festival Milano, indicated on the relative website. This date may vary according to the events characterizing the week of women’s fashion of Milan, that will take place between September 19, 2018 and September 25, 2018; the relative variation will be disclosed on the website www.fffmilano.com – www.fashionfilmfestivalmilano.com. The holder of all rights on the films selected by the appointed commission will be invited to participate to the closing night, with personal invitations that will be sent within July 31, 2018 at the email addresses provided during registration. The award for best film for the Internet users will be delivered at the address to be agreed at the end of the Contest.

5.7 The participant, holder of the rights on the winner films, will receive awards of artistic nature.

5.8 The submission of the Extra Content, under point 4.8, is optional, although recommended, in order to ensure to the submitted films the best promotion and visibility.

 

6. Rights

6.1 The participant agrees that all his/her films in competition will be evaluated by the artistic committee and the appointed commission of Fashion Film Festival Milano and offers to their sole discretion the evaluation of their works.

6.2 During the selection, which will be concluded within July 27, 2018, the films in competition will be examined only by the artistic committee and the appointed committee of Fashion Film Festival Milano.

6.3 The participant states that:

– his/her films, frames and Extra Content do not violate laws and regulations and/or third-party rights;

– he/she has legitimately obtained all the rights to use the audio, video and photo contents of third parties, without territorial, temporal and technological limits;

– in case of portrayal of third parties, he/she has obtained any valid consent to the representation of the same third parties and to the use of their personal data, as well as the use of image rights and personal identity rights, in accordance to what established by the present Contest, and that he/she has made appropriate information about the relative processing of personal data.

6.4 Sofiamar S.r.l. and the Fashion Film Festival Milano organization disclaim any liability eventually coming from the use of the films. The participant is the one and only responsible for the contents of his/her own film, frames and Extra Content and for every violation of rights of third parties due to the publication, showing and/or broadcasting of his/her own works used to compete in the present Contest.

6.5 The participation to the Contest involves the participant’s exclusive and personal responsibility for any possible irregularity and/or the contents in his/her own films, as well as for any violation of rights of third parties following the publication, showing, broadcasting of his/her own work during the Contest and any further event of Fashion Film Festival Milano. Sofiamar S.r.l. and the Fashion Film Festival Milano organization reserve, at their sole discretion, the right to exclude from the Contest and to revoke any prize awarded to the works affected by any irregularity or violating the relevant regulations or rights of third parties, according to Italian laws.

6.6 Moreover, Sofiamar S.r.l. and the Fashion Film Festival Milano organization reserve the right to deny the admission to the selections of the Contest to the participants who, within the time limit established by Par. 5.4, do not grant the necessary licenses to the use of their own works.

6.7 The participant relieves, holds harmless and indemnyfies Sofiamar S.r.l. and the Fashion Film Festival Milano organization from and against any loss, damage, liability, expense and burden of any kind that could be borne due to the content of the aforesaid film and/or to the violation of what established by the present document. Under no circumstances, Sofiamar S.r.l. and the Fashion Film Festival Milano organization will be held responsible in favour of the holders of the rights for the default and/or non-fulfilment or partial fulfilment of what established by the present document.

6.8 The participant hereby irrevocably waives any claim and any action, request or reimbursement forwards Sofiamar S.r.l. and the Fashion Film Festival Milano organization, the organizers of the Contest, the members of the artistic committee and the appointed commission and any person in any capacity involved in the Contest, right now holding harmless the same for any liability about it.

 

 

 

 

INFORMATIVE NOTE TO THE PERSONAL DATA PROCESSING

The present informative note is pursuant to Art. 13 of the Legislative Decree 196/2003, Privacy Consolidating Act and its following updates and integrations (hereinafter, for the sake of brevity, the “Privacy Code”), regarding the processing of personal data of the participants to the Contest carried out by Sofiamar S.r.l., VAT n. 08622530965, with registered office in Via Paleocapa 6, 20121 Milan, Italy, and the Fashion Film Festival Milano organization, in relation to the personal data collected through the website available at www.fffmilano.com and www.fashionfilmfestivalmilano.com, as Data Controller.

***

1. Purposes of the processing

The activities made by Sofiamar S.r.l. and the Fashion Film Festival Milano organization involve the processing of personal data of the participants to the Contest (hereinafter “Participants” or “Participant”) provided by the same participants during the registration through the online form available at http://www.fffmilano.com/submission/, for the purposes and the performance of the operations connected to the same event.

2. Obligatory or voluntary nature of the consent

The consent to the processing of personal data provided for the purposes fixed by Paragraph 1 is obligatory. In case of refusal, the Participant will be expelled from the Contest.

3. Modes of processing

The processing of Participants’ personal data will be performed through a computer-based system composed of computer and telecommunication tools, with logical organization and processing of data, including traffic ones, connected to the purposes above mentioned and, in any case, so as to guarantee the security and confidentiality of data and communications.

4. Area of communication

For the purposes above mentioned, personal data of participants to the Contest can be processed by Sofiamar S.r.l. and the management staff of Fashion Film Festival Milano appointed as Data Processor.

Participant’s personal data can be communicated to third companies who will cooperate with Sofiamar S.r.l. and the Fashion Film Festival Milano organization to the creation of the same event and who will be appointed as Data Processors, otherwise broadcast online and/or any further means of communication.

5. Personal data of third parties

Whether the Participant wants to take part in the Contest with films containing personal data or images of third parties, the same participant will have to obtain in advance all the necessary consents to the processing, the broadcasting, the publication and the assignment of the same data, providing the third parties, to whom the data relate, with a suitable informative note pursuant to Art. 13 of Privacy Code and, moreover, he/she will have to inform the aforesaid third parties that their personal data and images will be broadcast, communicated and processed in accordance to what established by the present note.

6. Rights of the participant

According to Art. 7 of the Legislative Decree 196/2003, the participant to the Contest, as Data Subject, in relation to the processing of his/her personal data, shall have the right to obtain confirmation as to whether or not personal data concerning him/her exist, regardless of their being already recorded, and communication of such data in intelligible form.

Accordingly, a data subject shall have the right to be informed:

1. a) of the source of the personal data;
2. b) of the purposes of the processing;
3. c) of the logic applied to the processing;
4. d) of the identification data concerning Data Controller and Data Processors;
5. e) of the subjects to whom or which the personal data may be communicated.

A data subject shall have the right to obtain, therefore:

1. a) updating, rectification or integration of the data collected;
2. b) erasure, anonymization or blocking of data that have been processed unlawfully, including data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed;
3. c) certification to the effect that the operations as per the previous letters have been notified to the subjects to whom or which the data were communicated or disseminated, unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected. A data subject shall have the right to object, in whole or in part,
4. a) on legitimate grounds, to the processing of personal data concerning him/her, even though they are relevant to the purpose of the collection;
5. b) to the processing of personal data concerning him/her, where it is carried out for the purpose of sending advertising materials.

The requests pursuant to Art. 7 of the Legislative Decree 196/2003 shall be forwarded directly to the Data Controller at the e-mail address [email protected]. Alternatively the data subject can exercise his/her rights by sending a suitable communication by registered mail to Sofiamar S.r.l., at the address Via Paleocapa 6, Milan, Italy.

In order to be aware of the updated list of the Data Processors, a data subject can simply send a suitable request at the e-mail address [email protected].

INFORMATION TO DATA SUBJECT

“Data controller” means any natural or legal person, body, association or other entity that is competent, even jointly with another data controller, to determine the purposes for which and the manner in which any personal data are, or are to be, processed, including security matters.
Data controller is SOFIAMAR S.R.L., Via Paleocapa, 6 – 20121 Milano Italy. E-mail [email protected] .

“Data processor” means any natural or legal person, public administration, body, association or other agency which processes the data on behalf of the data controller. Data processor is SOFIAMAR S.R.L., Via Paleocapa, 6 – 20121 Milano, e-mail: [email protected]. For a complete list of data processors, please write an email to [email protected].

“Persons in charge of the processing” means the natural persons which carry out processing operations. They have been authorized by the data controller or processor.

“Data subject” means any natural person that is the subject of the personal data (hereinafter “You”, “Data Subject/s”).

Newsletter and Voting Online

In order to receive the Fashion Film Festival Milano’s newsletter (hereafter “Newsletter”), Data Subjects must first complete the registration through the website www.fashionfilmfestivalmilano.com/ (hereafter “FFFM”) or the Fashion Film Festival Milano’s Facebook profile, available at https://www.facebook.com/fffmilano?fref=ts (hereinafter “FFFM Facebook”).

The Newsletter subscription is completely voluntary and Data Subject therefore has a choice whether or not to disclose his/her information.

If Data Subject subscribe the Newsletter, he/she will have to provide with: his/her name and surname; his/her nickname; his/her personal and valid E-mail address.

If Data Subject indicates preferences and evaluations through FFFM or FFFM Facebook, he/she will have to provide with: his/her name and surname; his/her nickname; his/her personal and valid E-mail address.

We use the Data processor service provider to supply the Newsletter and collecting evaluations. The Data processor service provider is prohibited from using our Data Subjects’ personally identifiable information for any other purpose. We will not share the personally identifiable information you provide through the Newsletter’s subscription and/or Facebook login or survey with other third parties unless we give you prior notice and choice.

Unsubscribing the Newsletter, please send an e-mail to [email protected] with object “unsubscribe newsletter”.

Web browsing information

Log Files: The software procedures – aimed at FFFM’s functioning – acquire some data, during their operation, whose transmission is implicit in the use of Internet communication protocols.

FFFM gathers certain information automatically and store it in log files. This information includes Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.

This information, which does not identify individual Data Subjects, will be used to administer the site, to track Data Subjects’ movements around the site and with the purpose of verifying the correct functioning of this website.

This automatically-collected data will not be automatically connected to personally identifiable information.

Cookies: While visiting FFFM, information on the hard drive of your device may be stored, in the form of cookies.

A cookie is a small text file that is stored on your computer for record-keeping purposes. FFFM uses cookies. We do not link the information we store in cookies to any personally identifiable information you submit while on our site.

There are two kind of sessions: ID cookies and persistent cookies. FFFM uses session cookies to make easier for you to navigate our site. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time. We do not set a persistent cookie to store your password, so you do not have to enter it more than once.

We do not use cookies with the purposes of profiling. We do not provide any personal information to third parties.

You can remove persistent cookies by following directions provided in your Internet browser’s “help” file.

If you reject cookies, you may still use our site, but your ability to use certain services or features on the FFFM’s website will not be guaranteed.

You can follow these instructions in order to disable cookies, relating to the most used browsers: Mozilla Firefox, Microsoft Internet Explorer and Google Chrome

Data Processing

The data will be processed through digital devices and papers, with systems predisposed to safeguard Data Subjects security and privacy.

Processed personal data shall be preserved and controlled in order to reduce, through security measures – organizational, physical and logical ones – the risk of their destruction or loss, whether by accident or not, or of unauthorized access to the data or of processing operations that are either unlawful or inconsistent with the purposes for which the data have been collected.

We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it.  No method of transmission over the Internet, or method of electronic storage, is 100% secure, however.  Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Information Sharing and Disclosure

Data Subjects data shall be communicated to:

• the organization and managers of the events cared by FFFM, as persons in charge of the processing, that have been authorized by the data controller or processor to carry out processing operations;

• SOFIAMAR S.R.L., as Data Processor, that processes personal data on the controller’s behalf, as the owner of the server.

The Data controller will not disseminate in the web your personal data.

The personal data could be transferred both inside and outside the European Union, in Countries that offer a high level of protection of personal data.

Mandatory or Facultative Consent

Data Subjects must consent to the processing of his/her personal data – as described herein – to subscribe the Newsletter and to indicate preferences and evaluations. Without the consent, Data Subjects cannot receive it.

Your consent related to the processing by cookies and navigation data of your personal data – as described herein – is entirely facultative and shall be given under your discretional choice. However, if you decide to disable any cookies we place on your device, you may not be able to use certain services or features of the website.

Access to Personally Identifiable Information

A Data Subject has the right to obtain confirmation whether or not his/her personal data exist in the Data processor’s or Data controller’s database, regardless if they have been already recorded or not.

Data Subject also has the right to receive a communication of such data in an intelligible form.

A Data Subject has the right to be informed:

a) about the source of the personal data;

b) about the purposes and methods of the processing;

c) about the logic applied to the processing, if the latter is carried out with the help of electronic devices;

d) about the identification data concerning Data controller, Data processors and the designated representative;

e) about the entities or categories of entity to whom or which the personal data may be communicated and who or which may get to know such data in their capacity as designated representative(s) in a State’s territory, or as data processor(s) or person(s) in charge of the processing.

A Data Subject has the right to obtain:

a) the updating, rectification or, where interested therein, integration of the data;

b) the erasure, anonymization or blocking of data that have been processed unlawfully, including data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed;

c) the certification to the effect that the operations as per letters a) and b) have been notified, as also related to their contents, to the entities to whom or which the data were communicated or disseminated, unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected.

A Data Subject shall have the right to object, in whole or in part:

a) on legitimate grounds, to the processing of personal data concerning him/her, even though they are relevant to the purpose of the collection;

b) to the processing of personal data concerning him/her, where it is carried out for the purpose of sending advertising materials or direct selling or else for the performance of market or commercial communication surveys.

The above mentioned rights may be exercised by issuing a request to the Data processor or by sending an e-mail to the following address: [email protected].

Contact Us

If you have any questions or suggestions regarding our privacy policy, please contact us at: [email protected].

FASHION FILM FESTIVAL MILANO 2018

Terms and conditions of the Contest of Fashion Film Festival Milano 2018

The present Contest is organized by Sofiamar S.r.l., VAT n. 08622530965, with registered office in Via Paleocapa 6, 20121 Milan, Italy, and the Fashion Film Festival Milano’s Organization.

 

1. Registration

1.1 The Contest is open to any natural person who has reached the age of majority according to the jurisdiction of his/her own Country of origin and to the Italian laws at the moment of the signature of the present form.

1.2 The Contest is also open to any legal person and to any Italian and international recognized organization.

1.3 The subjects involved in the arrangement and organization of Fashion Film Festival Milano are not allowed to participate to the Contest.

1.4 By submitting the application for participation through the form available at http://www.fffmilano.com/submission/, the participant agrees with the present Terms and conditions.

 

2. Duration

2.1 Entries to the Contest are allowed by February 15, 2018 until the midnight of May 15, 2018 (GMT+1).

 

3. Theme

3.1 The films in competition will be inspired by the following theme: FASHION.

 

4. How to enter

4.1 The participant shall fill in and submit the online form available at http://www.fffmilano.com/submission/ within May 15, 2018. After submitting the form, a confirmation email, which summarizes the data provided, will be sent at the email address provided during the registration. The participant will prove the safe receipt and acceptance of the mentioned email as specified in the same communication.

4.2 Every participant can compete with all the films he/she wants, without numerical limit.

4.3 The film may be made available within a freely accessible webspace or through a private link, providing the corresponding login credentials. The registration form may specify the URL where the film is available, in accordance to the nature of the web platform selected by the participant for the transmission of the same work. The file size of the film can not exceed 100 Mb and technical requirements are the following:

File format: Avi, Quicktime, Mpg4.

4.4 The participant must also provide at least three frames, in 1280×720 pxl format, for each film presented in the Contest.

4.5 The film and the frames under point 4.4 may be available in the selected platform for all the duration of the Contest until the announcement of all the winners of the same.

4.6 Sofiamar S.r.l. and the Fashion Film Festival Milano organization reserve the right to declare the registrations closed prematurely, by notice given through its own website available at www.fffmilano.com and www.fashionfilmfestivalmilano.com.

4.7 The registration requests which are not complete with all the mandatory information, the required documents and the material requested will not be considered and will be rejected immediately.

4.8 Moreover, the participant could provide further material, as described below (hereinafter the “Extra Content”), aimed at representing the stages of production of the film and allowing Sofiamar S.r.l. and the Fashion Film Festival Milano organization to ensure visibility to the film in any form or by any means:

– videos dedicated to the activities and phases of production of the submitted film (making of) and the extract of the same film made by the participant (director’s cut);

– extracts of the film that could be uploaded on Instagram with a maximum duration of 15 and/or 60 seconds (Instagram version).

 

 

5. Nominations

5.1 The films in competition, properly received by Sofiamar S.r.l. and the Fashion Film Festival Milano organization, will be previously judged by the artistic committee of Fashion Film Festival Milano.

5.2 The participants, holders on all rights on the films which pass the preliminary selection, will receive an email at the address provided during the registration, within June 15, 2018, requiring to grant the licenses necessary to the use of their own films, as they have been admitted to the following phase of the Contest, under penalty of exclusion from the thereof pursuant to point 4.7. The participants may grant an appropriate and independent license for each film admitted to the second selection of the Contest.

5.3 The selected films may be provided to Sofiamar S.r.l. and Fashion Film Festival Milano organization with characteristics suited to streaming, such as:

1. Quicktime – H.264 PAL / Size: 1920 x 1080 (or 1280 x 720 whether more compatible with the film);
2. Quicktime – Apple Pro Res PAL / Size: 1920 x 1080 (or 1280 x 720 whether more compatible with the film).

 

5.4 Only the participants who license and grant any use of their own films to Sofiamar S.r.l. and the Fashion Film Festival Milano organization, in accordance to the requested conditions and within June 23, 2018 will be admitted to the following phase of the Contest and their works could be projected during the Edition 2018 of the Fashion Film Festival Milano.

5.5 In the same following phase, the films in competition, suitable for streaming, which passed the preliminary selection of the artistic committee, whose rights holders granted the necessary licenses in favour of Sofiamar S.r.l. and Fashion Film Festival Milano organization, together with the relative frame, will take part to the following phase of the selection. This selection phase will be composed of an evaluation by the commission appointed by the Fashion Film Festival Milano organization, which will end within July 27, 2018 and will award the prizes in the different categories, and an evaluation of the Internet users, to be made through a dedicated voting form available on the website available at www.fffmilano.com and www.fashionfilmfestivalmilano.com, which will be made only within the terms that will be indicated on the aforesaid website, in order to guarantee the right holders on the unpublished works involved in the Contest.

5.6 The winners selected by the commission will be announced during the closing night of Fashion Film Festival Milano, indicated on the relative website. This date may vary according to the events characterizing the week of women’s fashion of Milan, that will take place between September 19, 2018 and September 25, 2018; the relative variation will be disclosed on the website www.fffmilano.com – www.fashionfilmfestivalmilano.com. The holder of all rights on the films selected by the appointed commission will be invited to participate to the closing night, with personal invitations that will be sent within July 31, 2018 at the email addresses provided during registration. The award for best film for the Internet users will be delivered at the address to be agreed at the end of the Contest.

5.7 The participant, holder of the rights on the winner films, will receive awards of artistic nature.

5.8 The submission of the Extra Content, under point 4.8, is optional, although recommended, in order to ensure to the submitted films the best promotion and visibility.

 

6. Rights

6.1 The participant agrees that all his/her films in competition will be evaluated by the artistic committee and the appointed commission of Fashion Film Festival Milano and offers to their sole discretion the evaluation of their works.

6.2 During the selection, which will be concluded within July 27, 2018, the films in competition will be examined only by the artistic committee and the appointed committee of Fashion Film Festival Milano.

6.3 The participant states that:

– his/her films, frames and Extra Content do not violate laws and regulations and/or third-party rights;

– he/she has legitimately obtained all the rights to use the audio, video and photo contents of third parties, without territorial, temporal and technological limits;

– in case of portrayal of third parties, he/she has obtained any valid consent to the representation of the same third parties and to the use of their personal data, as well as the use of image rights and personal identity rights, in accordance to what established by the present Contest, and that he/she has made appropriate information about the relative processing of personal data.

6.4 Sofiamar S.r.l. and the Fashion Film Festival Milano organization disclaim any liability eventually coming from the use of the films. The participant is the one and only responsible for the contents of his/her own film, frames and Extra Content and for every violation of rights of third parties due to the publication, showing and/or broadcasting of his/her own works used to compete in the present Contest.

6.5 The participation to the Contest involves the participant’s exclusive and personal responsibility for any possible irregularity and/or the contents in his/her own films, as well as for any violation of rights of third parties following the publication, showing, broadcasting of his/her own work during the Contest and any further event of Fashion Film Festival Milano. Sofiamar S.r.l. and the Fashion Film Festival Milano organization reserve, at their sole discretion, the right to exclude from the Contest and to revoke any prize awarded to the works affected by any irregularity or violating the relevant regulations or rights of third parties, according to Italian laws.

6.6 Moreover, Sofiamar S.r.l. and the Fashion Film Festival Milano organization reserve the right to deny the admission to the selections of the Contest to the participants who, within the time limit established by Par. 5.4, do not grant the necessary licenses to the use of their own works.

6.7 The participant relieves, holds harmless and indemnyfies Sofiamar S.r.l. and the Fashion Film Festival Milano organization from and against any loss, damage, liability, expense and burden of any kind that could be borne due to the content of the aforesaid film and/or to the violation of what established by the present document. Under no circumstances, Sofiamar S.r.l. and the Fashion Film Festival Milano organization will be held responsible in favour of the holders of the rights for the default and/or non-fulfilment or partial fulfilment of what established by the present document.

6.8 The participant hereby irrevocably waives any claim and any action, request or reimbursement forwards Sofiamar S.r.l. and the Fashion Film Festival Milano organization, the organizers of the Contest, the members of the artistic committee and the appointed commission and any person in any capacity involved in the Contest, right now holding harmless the same for any liability about it.

 

 

INFORMATIVE NOTE TO THE PERSONAL DATA PROCESSING

The present informative note is pursuant to Art. 13 of the Legislative Decree 196/2003, Privacy Consolidating Act and its following updates and integrations (hereinafter, for the sake of brevity, the “Privacy Code”), regarding the processing of personal data of the participants to the Contest carried out by Sofiamar S.r.l., VAT n. 08622530965, with registered office in Via Paleocapa 6, 20121 Milan, Italy, and the Fashion Film Festival Milano organization, in relation to the personal data collected through the website available at www.fffmilano.com and www.fashionfilmfestivalmilano.com, as Data Controller.

***

1. Purposes of the processing

The activities made by Sofiamar S.r.l. and the Fashion Film Festival Milano organization involve the processing of personal data of the participants to the Contest (hereinafter “Participants” or “Participant”) provided by the same participants during the registration through the online form available at http://www.fffmilano.com/submission/, for the purposes and the performance of the operations connected to the same event.

2. Obligatory or voluntary nature of the consent

The consent to the processing of personal data provided for the purposes fixed by Paragraph 1 is obligatory. In case of refusal, the Participant will be expelled from the Contest.

3. Modes of processing

The processing of Participants’ personal data will be performed through a computer-based system composed of computer and telecommunication tools, with logical organization and processing of data, including traffic ones, connected to the purposes above mentioned and, in any case, so as to guarantee the security and confidentiality of data and communications.

4. Area of communication

For the purposes above mentioned, personal data of participants to the Contest can be processed by Sofiamar S.r.l. and the management staff of Fashion Film Festival Milano appointed as Data Processor.

Participant’s personal data can be communicated to third companies who will cooperate with Sofiamar S.r.l. and the Fashion Film Festival Milano organization to the creation of the same event and who will be appointed as Data Processors, otherwise broadcast online and/or any further means of communication.

5. Personal data of third parties

Whether the Participant wants to take part in the Contest with films containing personal data or images of third parties, the same participant will have to obtain in advance all the necessary consents to the processing, the broadcasting, the publication and the assignment of the same data, providing the third parties, to whom the data relate, with a suitable informative note pursuant to Art. 13 of Privacy Code and, moreover, he/she will have to inform the aforesaid third parties that their personal data and images will be broadcast, communicated and processed in accordance to what established by the present note.

6. Rights of the participant

According to Art. 7 of the Legislative Decree 196/2003, the participant to the Contest, as Data Subject, in relation to the processing of his/her personal data, shall have the right to obtain confirmation as to whether or not personal data concerning him/her exist, regardless of their being already recorded, and communication of such data in intelligible form.

Accordingly, a data subject shall have the right to be informed:

1. a) of the source of the personal data;
2. b) of the purposes of the processing;
3. c) of the logic applied to the processing;
4. d) of the identification data concerning Data Controller and Data Processors;
5. e) of the subjects to whom or which the personal data may be communicated.

A data subject shall have the right to obtain, therefore:

1. a) updating, rectification or integration of the data collected;
2. b) erasure, anonymization or blocking of data that have been processed unlawfully, including data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed;
3. c) certification to the effect that the operations as per the previous letters have been notified to the subjects to whom or which the data were communicated or disseminated, unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected. A data subject shall have the right to object, in whole or in part,
4. a) on legitimate grounds, to the processing of personal data concerning him/her, even though they are relevant to the purpose of the collection;
5. b) to the processing of personal data concerning him/her, where it is carried out for the purpose of sending advertising materials.

The requests pursuant to Art. 7 of the Legislative Decree 196/2003 shall be forwarded directly to the Data Controller at the e-mail address [email protected]. Alternatively the data subject can exercise his/her rights by sending a suitable communication by registered mail to Sofiamar S.r.l., at the address Via Paleocapa 6, Milan, Italy.

In order to be aware of the updated list of the Data Processors, a data subject can simply send a suitable request at the e-mail address [email protected].